Find Us OnFacebookTwitter
Lincoln County North Carolina Est. 1779Click to Home Page

Go To Search
homeprint pageemail page
Lincoln County Government
353 N. Generals Blvd.
Lincolnton, NC 28092
Emergency Alerts - OFF
Sign up to receive a text message or email when new bids are added!
Bid Number: RFP 2013-0821 ROD
Bid Title: Register of Deeds Recording System
Category: Register of Deeds and Vital Records
Status: Closed
Bid Recipient: John Isenhour, CLGPO, Purchasing Agent


Request for Proposals

Lincoln County is seeking sealed proposals from qualified vendors who wish to be considered as a provider of Official Records System. This Official Records System will replace the existing system in the Register of Deeds Office. The proposed System will help the Registrar’s Office to achieve the primary goals as listed: 

  • Provide better service to the public by improving the quality and quantity of information available and by providing easier access to the information;
  • Ensure stewardship of public funds to manage and maintain public records
  • Provide a high level of accountability for all financial transactions;
  • Increase staff productivity and efficiency via the reduction of paper handling.
  • Have the ability to accept PRIA standard electronic recordings.

The following shall be included in the proposal:

  • Detailed report on application software for instrument and vital records recording;
  • Project management timeline, installation, data conversion, and training services for the proposed system;
  • Maintenance and ongoing support service for proposed system;
  • List all workstation and peripheral requirements necessary for using the proposed System.

This solicitation is for the purchase of information technology goods and services and shall be awarded as per N.C. General Statute 143-129.8. The contract shall be awarded to the company that submits the best overall proposal meeting the needs of Lincoln County.

One original and two copies of the proposal shall be submitted no later than 2:00 p.m., Tuesday, August 21, 2012. Proposals shall be submitted to:

RFP# 2013-0821-ROD

A copy of the Request for Proposal and all related documents are located on the County’s website at

Lincoln County reserves the right to accept or reject any and all proposals and bids, to waive any informality in bidding and to award the Contract in any manner which is in the best interest of the County.

John Isenhour, CLGPO
Purchasing Agent for Lincoln County

Publish one day/one time
Lincoln Times
Wednesday, July 18, 2012

Bid Advertisement - This document in PDF form.
Bid Specifications and Forms
Addendum 1 - Questions
Publication Date/Time:
7/18/2012 2:00 PM
Closing Date/Time:
8/21/2012 2:00 PM
Submittal Information:
John Isenhour, CLGPO, Purchasing Agent
Addendum Date/Time:
Addendum 1 08/13/2012
Contact Person:
John Isenhour Purchasing Agent
Third Floor Citizens Center
115 West Main Street
Lincolnton, NC 28092
Phone: (704) 736-8478
Fax: (704) 735-0273
Business Hours:
8:00 am - 5:00 pm
Fax Number:
(704) 735-0273
Related Documents:

Return To Main Bid Postings Page